Timesheet (Coming Soon)
The timesheet is where people log their time in Jira, see it by the week or the month, and compare it with the hours they are expected to work. Team managers see their team's time, anyone can run a report on it, and admins can turn the hours billed to customers into invoices.
This part of the manual has five pages:
- My timesheet: your own week or month, logging, changing and deleting time, expected hours, and copying last week.
- Billable time: marking the time you charge to a customer, and the site setting that turns it off.
- Team timesheet: a team's week or month, for its managers and the app's admins.
- Time report: the time of a range of days, in groups, with totals and a CSV file.
- Invoices: customers, rates, taxes and the template, and invoices made from billable time.
Where the hours come from
The hours you see are Jira's own worklogs. The app reads them from Jira, and writes them to Jira, as the person looking. So everyone sees only the time that Jira already lets them see: a worklog on a work item you can't open, or one restricted to a role or group you aren't in, is never shown or counted for you.
The app keeps no copy of your worklogs. Each page reads them again from Jira when it opens, and a change you make is a change in Jira that shows there too. One part keeps a copy on purpose: an invoice keeps the lines it was made from, so that it stays as it was made: the work item key and summary, the person's name, the day, the hours, the rate and the amount of each line. See Invoices.
Your browser remembers a few choices for you on this site, such as week or month, the switches on the page, the team you looked at last and the work items you added to a week by hand. It remembers no time, and no worklog.
Who sees whose hours
| Who | What they see |
|---|---|
| Each person | Their own time, on My timesheet. |
| A team's managers | The time of the people in their team, in the team view. |
| App admins | The time of every team they may see, and, in the time report, everyone's, unless the site hides time per person. |
| People who manage no team | Their own only. Being in a team gives you nothing about the others in it. |
Anyone who can use the app can make a team and becomes one of its managers, so they can open that team's view. They still see only the time entries Jira itself shows them.
In every case Jira has the last word. A manager or an admin sees only the worklogs Jira shows them.
What an admin sets up
| Setting | Where | What it does |
|---|---|---|
| Teams, weekly hours, holidays and time off | Teams and capacity | Give each person the hours they are expected to work. They show as Expected and Not logged on the timesheet. |
| Let people mark their time billable | App settings, under Defaults | Turns billable time on or off for the whole site. See Billable time. |
| Show logged hours per person | App settings, under Defaults | Shows or hides time per person in the workload, in the Logged work column and in the time report. See Team timesheet. |
| See and make invoices | App settings, under Automation permissions | Says who may reach Invoices. It is closed by default. See Invoices. |
| Working calendar | App settings, under Working calendar | Decides which days are working days, and so which day a week starts on. |
Questions about the app? Ask us in Plugincraft Support, our help center, or write to info@plugincraft.ca.