Team timesheet (Coming Soon)
The team view shows one team's week or month on My timesheet: each person's logged time, the hours the team expects of them, and who is behind on the days already past. It is read-only. Nothing in it changes anyone's worklogs.
On this page
Who can open it
| Who | Which teams |
|---|---|
| A team's managers | The teams they manage. A team's managers are named in Teams and capacity. |
| App admins | Every team they may see. |
| People who manage no team | None. Being in a team gives you nothing about the others in it. |
Anyone who can use the app can make a team and becomes one of its managers, so they can open that team's view. They still see only the time entries Jira itself shows them.
The hours are Jira's own worklogs, read as the person looking. A manager sees only the worklogs Jira shows them: time on a work item they can't open, or in a worklog restricted to a role or group they aren't in, is not counted. Under the grid, the page says so: Hours are the Jira worklogs you may see: time in worklogs restricted from you isn't counted.
If you manage a team or you are an app admin, a Whose week switch shows under the title of My timesheet, with My week and Team. Anyone else sees no switch. With several teams, a Team list picks one, and the app remembers the last one you chose. If you can no longer see a team, the page tells you and shows the next one, or your own week.
The week and the month
The toolbar works as on My timesheet: Week and Month, and the buttons to move to the previous or next period. Switching between My week and Team keeps the period.
The grid has a row for each person, with their time for each day, and then Logged, Expected and Not logged for the period. A Team total row closes the grid. In a month, each week has its subtotal. A holiday of the team's calendar, or the site's, shows in its column's heading as Holiday, and time off shows in the day's cell.
People appear by name, and with their picture, as Jira shows them to you. Someone Jira doesn't show you appears as Someone Jira doesn't show you.
Who is behind
Someone is Behind when their logged time falls short of the hours expected on the days already past. Only days before today count, because today still has hours to go. No day to come is flagged. Time off and holidays expect nothing.
A person who is behind has the word Behind beside their name, the hours it is short by under each short day, and their Not logged figure. The week's figure counts the expected hours up to the days past against all the time logged up to today, so a long day makes up for a short one. A screen reader hears a sentence, and colour is never the only sign.
The hours expected are the team's: the person's weekly hours in this team, the team's holidays or the site's, and their time off there. A person in several teams may see other figures on their own timesheet.
A person's work items
The button before a name opens that person's rows: each work item they logged time on in the period, as a link, with the hours for each day and the total. The rows are read-only.
Incomplete figures
When the app couldn't read all the time, the figures that may be short say Incomplete, and nobody is called behind on figures that may be wrong. The page says why:
- Some work items hold more worklogs in the period than one read takes.
- Jira found more than 500 work items for this team in the period. The totals then can't be shown. In a month, pick the Week view to see each of its weeks.
- The team has more than 100 people. Its time can't be shown here.
If a read fails, the page says so and offers Try again. It never shows zeros for time it couldn't read.
A team that follows a Jira group shows its people once the nightly check has confirmed them, so a team just made from a group may show nobody yet.
The setting Show logged hours per person
An app admin can turn Show logged hours per person off, in App settings, under Defaults. Off, the workload's logged hours and the Logged work column's split by person are hidden, and so are the Person grouping, the people filter and the Person column in the time report, and the report's Everyone Jira shows me choice. Totals still show.
Nothing else changes. A Logged work column that counts My time or chosen people still shows their time, and so does the team view. The hours are Jira worklogs that each person reads as themselves, and Jira already shows them. So the setting is a display choice, for sites whose rules forbid views of time per person. It is not a lock.
Questions about the app? Ask us in Plugincraft Support, our help center, or write to info@plugincraft.ca.